Expense report software for European companies
- Save time with expense capture in under five seconds
- Accounting export to 300+ tools, including SAP and Sage
- Local onboarding, with support based in Europe
Data hosted in Europe · ISO 27001 · GDPR · 10-year legal archiving
22,000 companies across Europe use N2F, from SMEs to international groups
Expense report management software,
from receipt to accounting entry
Manage your expense reports from start to finish
I want to implement N2FIntelligent Receipt Capture
Optimize expense entry with N2F’s OCR
- Automatic detection of key data
Scan a receipt and N2F extracts amount, date, VAT, supplier, and currency with no manual input.
- AI-powered accuracy
Benefit from 96% precision thanks to integrated artificial intelligence.
- Handling special case
Automatically identify fuel volumes, tourist taxes, and overnight stays.
- Fast, multi-channel capture
Import from mobile, web, or email and centralize all your expenses instantly.
Mileage Allowance and Per Diem
Efficiently manage your travel allowances
- Ultra-fast trip entry
Save your favorite routes and generate allowances in just three clicks. - Customizable rates
Use tax scales or create your own rules according to your internal policy. - Centralized vehicle tracking
Manage personal and company vehicle information in one place. - Automatic deductions
Integrate advances and reimbursements directly into the expense report.
Travel Requests
Approve trips before commitment
- Integrated authorization workflow
Set up a specific approval process before each trip. - Simplified advance management
Provide one-time or ongoing advances in real time. - Clear mission tracking
View approved requests and monitor related expense commitments. - Automated accounting
Automatically generate entries related to requests and advances.
Approval and Control
Simplify validation and secure your processes
- Multi-level approvals and delegation
Add conditional steps with relay or delegation based on roles. - Automated expense checks
Verify VAT, duplicates, or anomalies without manual intervention. - Smart alerts
Get notified of expenses on non-working days or during absences. - AI flags, approvers decide
AI highlights sensitive or non-compliant expenses. Your approvers see every flag and keep the final decision.
Legally Compliant Archiving
Store your receipts in full compliance
- Certified storage for 10 years
All receipts are digitally archived following French legal standards. - Enhanced authentication
Each document is timestamped and electronically signed with an RGS server seal. - Security you can verify
N2F is ISO 27001 certified. Your data is hosted in Europe and processed in line with GDPR. - Assured tax compliance
Archiving meets NF Z42-013 standards, recognized by the tax authorities.
VAT Recovery
Maximize your VAT recovery on expense reports
- Automatic identification of reclaimable VAT
Accurate analysis of receipts to separate deductible VAT from business expenses. - Compliance with tax regulations
Strict application of rules and conditions specific to VAT recovery. - Optimized accounting integration
Direct inclusion of reclaimable VAT amounts in your accounting exports for reliable and simplified tracking.
Accounting Export
Easily integrate your data into your financial tools
- 300+ accounting, ERP and payroll tools
Including SAP, Oracle NetSuite, Sage and Microsoft Dynamics 365 - Automated multi-format exports
Generate SEPA files, analytical exports, or REST APIs based on your needs - Simplified imports and synchronization
Integrate analytical dimensions, users, and other external data - Secure connection
SSO, a dedicated API and GDPR compliance, under an ISO 27001 certified process
Reporting and Analytics
Track your expenses and manage with precision
- Custom reports by role
View data by employee, team, or department based on assigned permissions - Tailored exports
Generate PDF, Excel, or CSV files based on your analysis criteria - Available BI connectors
Integrate data into your Business Intelligence tools via API - Real-time budget tracking
Monitor spending trends and anticipate variances
International and Multi-Currency
One platform, local rules in every country
- Multi-currency and multi-language
170+ currencies and 13 languages, used in 98 countries - Unified expense policy
Standardize your internal rules while respecting local specifics - Automatic currency conversion
Apply up-to-date exchange rates to every expense - Same app for every employee
A clear interface in each employee’s language, on mobile and web
Employees, managers, accountants: less time lost on expense reports
With N2F, everyone wins
Employees
No more tedious end-of-month data entry: submit your expense reports in seconds as you go.
Never lose an expense again. Snap a photo and N2F fills in the details for you.
Managers
Identify and reduce unjustified expenses.
Easily manage billable expenses to your clients.
Receive instant alerts…
Accountants
Stop wasting time recalculating recoverable taxes.
Automatically import expense reports into your accounting system.
No more policing…
Executives
Free your employees from the hassle of managing expense reports.
Reduce fraudulent expenses.
Save money…
Customer testimonials
Our clients save time with N2F
“N2F is incredibly fast! Don’t even mention Excel to me anymore.”
Claudine Coudene
Expense Report Manager, France
“Employees who use the solution are convinced. In addition, the professionalism of the consultants is a real asset!”
Sophie Ramel
Head of Accounting and Consolidation
“N2F is a tool that helps you grow, stay simple, and keep costs low.”
Vincent Mona
CFO
FAQ
Frequently Asked Questions
How does automatic expense entry work in N2F?
Does N2F integrate with our accounting software or ERP?
Can N2F help us recover VAT on employee expenses?
Are N2F expense records ready for an audit?
Book your personalized demo
A solution built for all organizations: experience the efficiency of N2F for your teams and accounting.
No commitment • Fast • Tailored to your specific needs
Expense reports
N2F Resources
N2F Passes 1 Million Users, Emerging as Europe’s Spend Management Leader
Read the Press Release
Watch N2F Budget in 51 seconds: budgets by department, cost center or project, updated with every expense, purchase request and supplier invoice.
Watch the video
Watch N2F Accounts payable in 47 seconds: invoice capture in any format, duplicate and IBAN checks, approval workflows and export to your accounting software.
Watch the video
N2F Blog
Our top articles
CFOs: how much do your employees’ expenses actually cost you?
Five tips to help you better control and monitor your expense report policy
[Mass-market retail] How can you manage expense reports for thousands of employees?
