Expense reports

Mileage allowances: log your trips in 3 clicks

Save time on every trip with automated mileage calculations

No more manual calculations
Reduced risk of errors
Fuel VAT calculated for you

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Mileage allowances

Report your business trips without hassle

Intuitive
Select a favorite route or enter a new address and N2F automatically calculates the distance traveled

Reliable
Built-in, always up-to-date mileage rates with the option to use your own internal rules

Flexible
Manage several vehicles, personal or company cars, and link each trip to a client, a project or any analytical dimension

Automated
Expenses are generated with one click, added to the expense report, and ready for approval or reimbursement

Automatic with Google Maps

Automatically calculate your trips with Google Maps

Automatic
Distance is calculated within seconds based on start and end points, no need for odometer readings

Convenient
Simply enter a company name or location and N2F completes the address using Google Places

Visual
The route is displayed on a map for a quick check of the trip’s accuracy

Flexible
Round trips, multiple stops and complex routes are all supported

Optimized travel expenses

Control mileage costs and fuel VAT

Preconfigured
Save your favorite routes, like frequent clients, and avoid repetitive entries. Everything fills in automatically

Deductible
N2F automatically applies the home-to-work deduction when employees start or end trips directly from home

Recoverable VAT
Recoverable VAT on fuel is calculated based on vehicle and fuel type without any manual input

Versatile
All vehicle types are supported, whether personal, company, or executive cars, with clear and concise tracking for your business

Features designed for accountants

Explore N2F’s expense report features

Expense report approval

Create approval workflows tailored to your organization and benefit from an intelligent verification engine

Legal Archiving

Your receipts are archived in a certified and centralized system

Accounting export

Connect your expense management to your accounting environment with no manual entry or errors

International expense management

Manage your teams’ business expenses wherever they are, without complexity

Travel requests

Gain visibility and control with prior approval of business trips

Expense reporting

Make strategic choices based on reliable, accessible, and actionable data

Smart OCR

Save valuable time with automated receipt recognition

VAT Recovery

Boost your cash flow with automatic detection of recoverable VAT on every receipt.

Per diem allowance

Simplify daily allowance tracking with smart automation that does the work for you.

Mileage management with N2F

What benefits for your organization?

Artisan souriant dans sa boutique de poterie, tablier sur les épaules

Small business

Create your first cards in just a few clicks without complex banking formalities.

Responsable souriante travaillant sur ordinateur portable

SMB

Simplify your expenses with per-employee cards.

Dirigeant d'ETI consultant un document devant son ordinateur

Mid market

Manage your card fleet across multiple agencies with maximum flexibility.

Dirigeants d'une grande entreprise posant ensemble dans leurs bureaux

Large enterprises

Distribute hundreds of cards while maintaining centralized visibility over all your transaction flows.

Bénévoles d'une association en tee-shirts bleus lors d'une distribution

Non-profit organizations

Assign cards to project owners to track expenses with full transparency.

Step 1

Declare your trip in seconds

From the mobile or web app, select a favorite route or enter a new one. Mileage is automatically calculated

N2F mobile app: mileage allowance entry with trip details and Google Maps route

Step 2

Automatically apply the correct rates

N2F includes up-to-date official mileage rates but also lets you use your own internal rules. The amount is calculated instantly.

N2F mobile app: mileage allowance with vehicle, rate and distance calculated

Step 3

Add everything to your expense report

The trip is added to your expense report with attached receipts and vehicle details. Everything is ready for approval, verification, and reimbursement.

N2F mobile app: expense report including the mileage expense

FAQ

Frequently Asked Questions

Is mileage calculated automatically?

Yes. With the Google Maps integration, N2F calculates the distance automatically.

Can we manage several vehicles in N2F?

Yes. You can record several vehicles (personal, company or fleet) and link each trip to the right one.

Are official mileage rates included?

Yes. You can use the official mileage rates or create your own rules according to your internal policy.

Can VAT be recovered on travel costs?

Yes. N2F calculates the recoverable VAT automatically based on the fuel type and the vehicle, under the applicable rules, with no manual work.

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A solution built for all organizations: see how efficient N2F can be for your teams and accounting.