Accounts payable

Reliable audit trail: secure every step of your invoice process

N2F logs every step from invoice receipt to payment: approvals, edits, comments and rejections are timestamped and archived, so you can answer an audit with the full history in a few clicks.

Request a demo

4.7 (5000+ reviews)

Full traceability

Track every step of the process

Automatic logging
Every action is timestamped, including approvals, edits, comments, and rejections

Always accessible history
View the full activity timeline for any document at any time

Linked documents
Purchase orders, delivery notes, invoices, and payments are all connected

Legally valid proof
Every record is timestamped and kept, ready for a tax audit

Reliable document structure

Document association
Automatically connect purchase orders, delivery slips, and invoices

Standards-compliant archiving
Archiving compliant with NF Z42-013, data hosted in Europe

Smart filing
Sort documents by supplier, project, company, or time period

Timestamping and retention

Tamper-proof, long-term evidence

Electronic timestamping
Each document is electronically dated and sealed

10-year archiving
Invoices are stored with legally compliant, long-term retention

Audit-ready anytime
Export the full invoice history in just a few clicks

Compliance and peace of mind

Stay compliant without adding workload

Fully automated
The audit trail builds itself at every step, no manual input needed

Covers all invoice types
Digital, electronic, image or PDF: every format is covered

Every step in your invoice process must be traceable

Why ensure a reliable audit trail?

Small businesses

Be compliant without complicating your life
The audit trail is automatic, with no manual entry or archiving required.

SMBs

Structure your processes with clear evidence
Each step is documented and accessible, without adding extra work for your teams.

Mid-market

Stay on top of your tax obligations
View the path of each invoice, from import to payment.

Large enterprises

A centralized audit trail, regardless of volume
Each entity and each process has its own complete traceability.

Nonprofits

Report accurately to your funders
Ensure clear traceability of funds committed, by project or grant.

Features built for finance teams

Explore N2F’s accounts payable features

Invoice centralization

Automatically capture invoices, regardless of format or delivery channel

Smart invoice checks

N2F instantly detects errors, inconsistencies, and anomalies as soon as invoices are received

Purchase requests

Manage your purchase requests and approve them before invoices are received

Accounting export

N2F turns every approved invoice into a ready-to-post accounting entry, fully compliant to your software.

Custom approval workflows

Set up custom approval workflows and track every validation in real time

2-way and 3-way matching

FAQ

Frequently Asked Questions

What is a reliable audit trail?

It is a set of documented evidence that traces every step in processing an invoice. It supports tax compliance during an audit.

Does N2F build the audit trail automatically?

Yes. Every action on an invoice (approval, change, rejection) is timestamped and recorded with no manual work, and everything is archived according to legal standards.

Which invoices does the audit trail cover?

Every format: PDF, image and electronic invoices (Factur-X, UBL and others). No source is left out.

Book your personalized demo

A solution built for every organization. See how N2F can streamline work for your teams and your finance department