Expense reports

Control your business travel upfront

Gain visibility and control with prior approval of business trips

Fewer budget surprises
Smoother approvals
Complete traceability from start to finish

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Integrated module in N2F

Plan trips ahead without administrative burden

Self-service
Employees create, submit and track travel requests from the mobile app: dates, location, purpose and estimated costs

Traceable
Each request follows a custom approval workflow. Managers are notified and every action is logged

Flexible
Approval workflows follow your rules: one or several levels, by department, project or analytical dimension

Secure
Planned and committed amounts are tracked for each trip, so spending is visible before anyone travels

Advance management

Connect approved travel requests to expense reports

Planned
Once approved, the travel authorization allows for one-time or recurring advances to be paid to employees

Deducted
Advances are automatically deducted from reimbursements when expense reports are submitted

Aligned
Travel authorizations feed directly into analytical data and expense categories

Automated
Accounting entries are generated automatically and ready for export without manual intervention

For all organizations

A travel authorization tailored to your needs

Small business

Create your first cards in just a few clicks without complex banking formalities.

SMB

Simplify your expenses with per-employee cards.

Mid market

Manage your card fleet across multiple agencies with maximum flexibility.

Large enterprises

Distribute hundreds of cards while maintaining centralized visibility over all your transaction flows.

Non-profit organizations

Assign cards to project owners to track expenses with full transparency.

Features designed for accountants

Explore N2F’s expense report features

Expense report approval

Create approval workflows tailored to your organization and benefit from an intelligent verification engine

Legal Archiving

Your receipts are archived in a certified and centralized system

Accounting export

Connect your expense management to your accounting environment with no manual entry or errors

International expense management

Manage your teams’ business expenses wherever they are, without complexity

Mileage allowance

Save time on every trip with automated mileage calculations

Expense reporting

Make strategic choices based on reliable, accessible, and actionable data

Smart OCR

Save valuable time with automated receipt recognition

VAT Recovery

Boost your cash flow with automatic detection of recoverable VAT on every receipt.

Per diem allowance

Simplify daily allowance tracking with smart automation that does the work for you.

FAQ

Frequently Asked Questions

What is a travel request in N2F for?

It lets you formalize and approve a business trip before it happens. You keep control over upcoming costs and secure the budget commitment.

Who can create a travel request?

Employees enter their own trip in N2F: dates, place, purpose, estimated costs. It is quick and also works from the mobile app.

Is the travel request linked to the expense report?

Yes. The travel request is attached directly to the expense report, so trips, expenses and their approval are tracked together.

Can advances be paid for a trip?

Yes. Once the trip is approved, advances can be paid. They are then deducted automatically at reimbursement.

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A solution built for all organizations: see how efficient N2F can be for your teams and accounting.

One powerful platform for your spend management