Accounts payable

Purchase requisitions, from request to order

With N2F, purchase requests are created and approved before invoices arrive, then turned into purchase orders. Your teams anticipate needs, commitments stay under control and budgets update with each request.

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Purchase request creation

Centralize and formalize purchasing needs upfront

Guided request form
Users can submit purchase requests in just a few clicks, entering the item, amount, and type of purchase directly in N2F

Automatic PO generation
Once approved, the request generates a purchase order directly from the platform

Smart approval workflows
Validation flows are triggered automatically based on thresholds or expense type

Full status visibility
Requesters can track every step: pending, approved, rejected, or needs completion

Validation and approval

Automate approvals based on your internal policies

Threshold-based approvers
Approval rules by amount, purchase type or department, from a single team to a large group

Flexible approval workflows
Requests can be auto-approved or routed through one or more validators depending on context

Smart notifications
Only the relevant people are notified, avoiding unnecessary noise

One-click approval
Approvers receive an alert and can validate or comment directly in the platform

Audit log
Every approval is tracked with timestamp and user details

Link between request, purchase order, and invoice

Link between request, purchase order, and invoice

Attach invoices to requests
Requesters can link received invoices directly to the original purchase request

Committed vs. invoiced visibility
Instant view of any difference between the requested and invoiced amounts

Automated matching
Invoices are matched to approved POs on receipt, with an early alert on overspending

Reliable process
All documents are centralized and linked within a single interface

Commitment control and budget visibility

Take control of spending from the initial request

Enforce purchasing policy
Approval flows ensure compliance with internal commitment rules

Prevent off-process commitments
Every request follows your rules, by department, project or analytical dimension

Track pre-invoice commitments
Budgets update with each request, before any invoice arrives

Unexpected invoices make spending harder to manage and slow down approvals

Why structure purchase requests upfront?

Small businesses

Stay in control of your spending, without the complexity

Create a request in just a few clicks, with automatic approval when needed

SMBs

Plan purchases in advance and enforce internal policies

Automatically trigger approvals based on your thresholds

Mid-market

Structure multi-team commitments with ease
Connect purchase orders, invoices, and budgets in one unified flow

Large enterprises

Centralize purchase requests at scale

Structure approval flows by entity, business unit, or project

Nonprofits

Track purchase requests by project and funding source

Attach supporting documents, link the invoice, and generate a purchase order

Features built for accountants

Explore what N2F offers for accounts payable

Invoice centralization

Automatically capture invoices, regardless of format or delivery channel

Smart invoice checks

N2F instantly detects errors, inconsistencies, and anomalies as soon as invoices are received

Reliable audit trail

N2F ensures full traceability and compliance with tax regulations from invoice receipt to payment

Accounting export

N2F turns every approved invoice into a ready-to-post accounting entry, fully compliant to your software.

Custom approval workflows

Set up custom approval workflows and track every validation in real time

2-way and 3-way matching

FAQ

Frequently Asked Questions

What is the purchase request feature in N2F for?

It formalizes a request before the invoice even arrives, for better control of commitments and better planning of spend.

Can purchase request approval be automated?

Yes. Approval workflows follow your internal rules: amounts, departments, expense types. Each step is tracked and can be approved in one click.

Can we track gaps between the request and the invoice?

Yes. N2F compares the committed amount with the invoiced amount, so you see gaps immediately and keep the budget under control.

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A solution built for every organization. See how N2F can streamline work for your teams and your finance department