Accounts payable

Custom invoice approval workflows

Build approval workflows around your rules, from a single team to a multi-country group: department, project, amount or analytical dimension. Each validation is tracked and logged.

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Custom approval workflows

Define your workflows your way

Flexible approvers
Choose approvers by supplier, department, project, amount or analytical dimension

Multi-level and delegation-ready
Add conditional approval steps, enable escalation or delegate when needed

Smart assignment
N2F automatically routes invoices to the right reviewers

No-code configuration
Edit workflows without code, with setup help from our consulting team

Automated notifications and reminders

Automate follow-ups and alerts

Real-time notifications
Users are instantly alerted when an invoice requires action

Scheduled reminders
Set up automatic follow-ups to handle blocked or overdue invoices

Approval delay tracking
Easily identify pending steps and the people responsible

Fewer back-and-forth emails
Request missing information directly within N2F

Automated notifications and reminders

Streamline follow-ups with smart alerts

Workflow overview
Get a clear view of each invoice’s progress at a glance

Change history
Every approval, rejection, or edit is logged with timestamp and user ID

Built-in messaging
Approvers can add notes or ask questions directly within the platform

Legal compliance and document security

Compliance and audit readiness built in

Reliable audit trail
Every action is logged. Data hosted in Europe, ISO 27001 certified

Secure archiving
Each invoice and its approval flow are stored for 10 years with verifiable validation

Audit-ready exports
Easily generate a full invoice history for tax audits or inspections

Why automate the approval workflow with N2F?

Small businesses

Validate without slowing down your processes
A simple, visual, and quick-to-implement process

SMBs

Streamline validation between departments
Automatic assignment, tracking, reminders: nothing gets lost anymore

Mid-market

Manage multi-level circuits
Apply your validation rules based on amount, department, or entity

Large enterprises

Structure validation at scale
Advanced rules for internal compliance without manual overhead

Nonprofits

Apply validations tailored to each project
Define circuits according to budgets or funders

Features designed for accountants

Discover the features of N2F – Accounts Payable

Invoice centralization

Automatically capture invoices, regardless of format or delivery channel

Smart invoice checks

N2F instantly detects errors, inconsistencies, and anomalies as soon as invoices are received

Purchase requests

Manage your purchase requests and approve them before invoices are received

Reliable audit trail

N2F ensures full traceability and compliance with tax regulations from invoice receipt to payment

Accounting export

N2F turns every approved invoice into a ready-to-post accounting entry, fully compliant to your software.

2-way and 3-way matching

FAQ

Frequently Asked Questions

Can we set up several approval levels?

Yes. You can define multi-level workflows by amount, supplier, department or expense type. Delegation and transfers are also possible.

Are reminders sent automatically when approval is late?

Yes. N2F sends notifications and reminders to the people concerned automatically, so approvals do not get stuck or forgotten.

Do workflows suit small companies as well as large groups?

Yes. Workflows can be simple or very complex, depending on the size and organization of your company.

Can we follow an invoice’s approval status?

Yes. You see each step of the process clearly, and every action (approval, comment, rejection) is timestamped and logged.

Book your personalized demo

A solution built for every organization. See how N2F can streamline work for your teams and your finance department