Automated approval and controls for expense reports
Approval rules that match your organization
With N2F, create approval workflows tailored to your organization and benefit from an intelligent verification engine
- Smoother approvals
- Reduced risk of errors and fraud
- Duplicates and tax anomalies flagged automatically
Approval workflows
Create custom approval circuits
Customizable multi-levels
Set multi-level workflows by amount, department, project or expense type, from SMEs to large groups
Automatic enforcement of internal rules
Assign approvers by department, project, or entity without manual overhead
Built-in delegation
Ensure continuity during absences with management of substitutes and approval backups
Automatic notifications and reminders
Managers are alerted at the right time without accounting team intervention
AI-powered predictive verification
Enhance control with predictive verification
Real-time intelligent checks
AI detects anomalies such as duplicates, missing VAT, overspending, and non-working days
Automatic enforcement of internal rules
Limits by expense type, thresholds per user or project, all configurable
Mandatory receipts
Expenses without proof cannot move to the next step
Targeted alerts
Errors are flagged to the right people at the right time to avoid delays
Integrated expense policy
Adapt rules to your internal policy
Customizable expense policy
Set limits by expense type: fixed amount, per night, per guest, or per period
Blocking or warning limits
Choose whether an expense report is flagged or rejected when exceeding limits
Built-in expense allowances
Define fixed reimbursable amounts for certain categories (meals, travel, etc.)
Differentiated rules by profile
Apply variable limits based on department, role, or employee status (manager, field staff, etc.)
Approval chain through to accounting
A smooth, traceable process ready for export
Real-time tracking
Each expense report is timestamped and its status visible at any time
Zero re-entry
Once approved, the report is ready to be archived and exported without reprocessing
Compliant and audit-ready
The history is accessible within a few clicks in case of internal or external audit
Multi-entity / multi-level
Set rules and access rights by team or role, with one consolidated view
Approval and control
What benefits for your organization?
Small business
Create your first cards in just a few clicks without complex banking formalities.
SMB
Simplify your expenses with per-employee cards.
Mid market
Manage your card fleet across multiple agencies with maximum flexibility.
Large enterprises
Distribute hundreds of cards while maintaining centralized visibility over all your transaction flows.
Non-profit organizations
Assign cards to project owners to track expenses with full transparency.
Features designed for accountants
Explore N2F’s expense report features
FAQ
Frequently Asked Questions
Can we create custom approval workflows in N2F?
Does N2F detect errors and duplicates automatically?
What happens if a receipt is missing?
Book your personalized demo
A solution built for all organizations: see how efficient N2F can be for your teams and accounting.
