Control before it happens

Control spending upfront, not after the fact

Your expense policy applies while the expense is entered, invoices meet their purchase order first, and cards follow the same rules.

Expense reportsCorporate cardsAccounts payable
Request a demo
Move the checkpoint to where the spending starts.

Animation. Before: Three items (expense, card payment, invoice) roll past an open gate. A red flag pops up far down the road, after payment. Label: detected after reimbursement. With N2F: The gate slides to the start of the road. Each item is scanned at entry: policy, limit, purchase order. Compliant items go green and pass; one is held with a reason.

Illustrative amounts and names.
When control comes too late

How N2F moves control upstream

The same problem shows up in each flow. N2F answers it in one platform.

Expense reports

BeforePolicy checked after reimbursement

Policy applied as the expense is entered

  • Rules by category and profile
  • Alerts on suspicious expenses
  • Approvals by department or project
N2F multi-level approval flow for an expense report
How it works

The policy is checked afterwards. Non-compliant expenses are spotted once they are submitted, and approvals turn into back-and-forth.

  • Templates encode your expense policy by category, user profile by department and local rules such as VAT by country.
  • Teams are alerted automatically about suspicious expenses, duplicates and tax anomalies.
  • Approval workflows follow your rules by department, project or analytical dimension.

Corporate cards

BeforeCard limits set once and forgotten

Cards follow your rules

  • Blocked after unjustified payments
  • Each payment matched with its expense
  • Control on complete data
N2F corporate card settings screen
How it works

Limits are hard to adjust. Card limits are fixed once and rarely updated, and card spend is controlled after it happens.

  • A card can be blocked automatically after a defined number of unjustified transactions.
  • Every transaction is matched with its expense, so control runs on complete data.

Accounts payable

BeforeInvoices approved without an order

Matched with the approved order first

  • Purchase request approved before the order
  • Early alert on overspending
  • Analytics taken from the request
N2F automatic control of a supplier invoice
How it works

Invoices approved without a match. Invoices get approved without checking them against a purchase order, and issues appear after approval.

  • Purchase requests are approved before the order, then invoices are matched with the approved order.
  • An early alert flags overspending against the purchase order, and the invoice inherits its analytics.
SMEs, mid-sized companies and large groups

What changes, by company size

SMEs

The expense policy lives in the tool, not in a PDF nobody reads.

Mid-sized companies

Rules differ by department and profile. Templates and workflows apply each one automatically.

Large groups

Local specificities, such as VAT per country, are configured once and applied in every subsidiary.

22,000customer companies
98%customer retention rate
4.7/5customer rating of N2F deployment projects (2025)

Source: N2F key figures, 2026.

Self-check

Is this you?

The questions our team asks finance leaders in a first call. Tap the ones that sound like your team.

0 of 3. Each yes is a manual step N2F can take off your team.

Talk to our team
In short

In short: how N2F controls spending upfront

Checking an expense after it is reimbursed only tells you what went wrong. N2F applies your expense policy while the expense is entered, routes each item through the right approvers, and links invoices to approved purchase orders. Corporate cards follow the same rules, down to blocking a card when receipts are missing.

  • Before, not afterN2F applies the expense policy while the expense is entered and routes each item through approval workflows set by department, project or analytical dimension.
  • Policy in the toolTemplates encode the expense policy by category, user profile and local rules such as VAT by country.
  • 4.7/5Customers rated N2F deployment projects 4.7/5 in 2025.

FAQ

Frequently asked questions

Can N2F enforce our expense policy automatically?
Yes. N2F templates adapt to your expense policy by category, to user profiles by department and to local rules such as VAT by country. Suspicious expenses, duplicates and tax anomalies trigger automatic alerts.

What happens when a cardholder does not provide receipts?
The card can be blocked automatically after a number of unjustified transactions that you define.

Does N2F match invoices with purchase orders?
Yes. N2F matches invoices automatically with approved purchase orders, alerts early in case of overspending and assigns the invoice analytics from the purchase request.

One platform for expense reports, corporate cards and accounts payable

Request a demo