Customer Case Study

Getfluence has chosen N2F for its expense report management

Getfluence, the first global marketplace dedicated to sponsored content campaigns, was founded in France in 2018. Today, with operations in Toulouse, Madrid, and Paris, the platform supports its clients’ SEO and GEO projects on the French and international markets. In 2022, the company was growing rapidly and it chose N2F to restructure and centralize its expense report management.

Industry: Digital marketing
Founded in 2018
Locations: France, Spain, Italy
Services: Sponsored content / SEO

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The challenge

With its rapid workforce growth and its new subsidiaries, Getfluence needed to restructure and standardize its financial processes, notably its expense report management.

“I oversee the finance, accounting, and HR departments, and I also work with an outsourced accountant. I am the primary user responsible for verifying, reviewing, authorizing the reimbursement of, and posting expense reports.”

— Fabien Ricq, CFO

Before N2F

Historically, expense reports were managed in Excel, which worked well for the developing company structure. But when Getfluence reached about 50 employees, particularly with the expansion of sales rep positions in its subsidiaries, it became clear that the company needed dedicated software.

Why N2F?

The criteria required:

Easy to use, even for beginners
Detailed analytics for reporting
Seamless integration with the existing accounting tool

“When I joined Getfluence, my predecessor spent a few minutes explaining how N2F worked, and it was very clear. The platform is very easy to use, even for beginners like me.”

— Fabien Ricq

Managing expense reports with N2F

From an accounting perspective

Analytical management and accounting entry

“We currently have 14 users of the solution. With N2F, we don’t need to enter expenses one-by-one anymore.”

“N2F allows me to drill down to a fine level of detail, which is important to me. I found it very easy to use, although I had never worked with this type of tool before. It’s very convenient for breaking down data into analytical axes. My analytical codes are already allocated and the data flows automatically into my accounting system, so I hardly have to do anything.”

— Fabien Ricq

Respecting the expense policy

“If you have an expense policy with thresholds, you can configure everything and adjust it easily on the platform. Once a limit is in place, it provides a safeguard that prevents any confusion or discrepancies in expense report management.”

— Fabien Ricq

Processing speed

“Processing expense reports takes me 30 to 45 minutes at most each month, including verification, approval, data extraction, importing the data into the accounting system, and actioning reimbursements. N2F extracts an XML file and I upload it to my bank.”

— Fabien Ricq

From a user perspective

“When a new recruit arrives, we have a finance onboarding phase. I set up their N2F account and spend about ten minutes explaining the key features of the platform. I’ve never had any extra questions or negative feedback. Everyone is comfortable using N2F.”

— Fabien Ricq

Getfluence’s review

From an accounting perspective

“N2F is user-friendly, even for beginners, with a great ergonomic design. It’s very simple and employees find it easy to navigate.”

— Fabien Ricq

Favorite feature

“I’m currently thinking about how our analytics will evolve. I’m happy with the settings so far, but I’d like to expand our use of N2F by setting up allocations by department so that we can generate departmental budgets.”

— Fabien Ricq