N2F Expense report

The top software for managing expense reports

  • Save time with expense capture in under five seconds
  • Seamless accounting export with no manual input
  • Fast deployment and ultra-responsive customer support
4.7   (5000+ reviews)
N2F Expense management

Over 18,000 companies save time with N2F

The number one choice for expense report management

Save time and streamline your process

Automate expense capture, approval, and controls. Your teams spend less time on admin and more time on strategic priorities.

Gain clear, real-time spending visibility

Get transparent insights across teams, projects, and categories to optimize budgets and speed up decision-making.

Reduce risk and stay compliant effortlessly

Leverage automatic checks and full audit trails to secure your processes and be audit-ready while minimizing fraud and errors.

Manage your expense reports from start to finish

I want to implement N2F
N2F Smart scan with OCR

Intelligent Receipt Capture

Optimize expense entry with N2F’s OCR

  • Automatic detection of key data
    Scan a receipt and N2F extracts amount, date, VAT, supplier, and currency with no manual input.
  • AI-powered accuracy
    Benefit from 96% precision thanks to integrated artificial intelligence.
  • Handling special case
    Automatically identify fuel volumes, tourist taxes, and overnight stays.
  • Fast, multi-channel capture
    Import from mobile, web, or email and centralize all your expenses instantly.
Smart OCR
Mileage allowance

Mileage Allowance and Per Diem

Efficiently manage your travel allowances

  • Ultra-fast trip entry
    Save your favorite routes and generate allowances in just three clicks.
  • Customizable rates
    Use tax scales or create your own rules according to your internal policy.
  • Centralized vehicle tracking
    Manage personal and company vehicle information in one place.
  • Automatic deductions
    Integrate advances and reimbursements directly into the expense report.
Mileage allowance
Travel request creation

Travel Requests

Approve trips before commitment

  • Integrated authorization workflow
    Set up a specific approval process before each trip.
  • Simplified advance management
    Provide one-time or ongoing advances in real time.
  • Clear mission tracking
    View approved requests and monitor related expense commitments.
  • Automated accounting
    Automatically generate entries related to requests and advances.
Travel requests
Expense approval

Approval and Control

Simplify validation and secure your processes

  • Multi-level approvals and delegation
    Add conditional steps with relay or delegation based on roles.
  • Automated expense checks
    Verify VAT, duplicates, or anomalies without manual intervention.
  • Smart alerts
    Get notified of expenses on non-working days or during absences.
  • AI-powered prioritization
    Artificial intelligence highlights sensitive or non-compliant expenses.
Approval and control
Tax-compliant archiving in N2F

Legally Compliant Archiving

Store your receipts in full compliance

  • Certified storage for 10 years
    All receipts are digitally archived following French legal standards.
  • Enhanced authentication
    Each document is timestamped and electronically signed with an RGS server seal.
  • Guaranteed data security
    Your files are hosted in Europe within GDPR-compliant, certified data centers.
  • Assured tax compliance
    Archiving meets NF Z42-013 standards, recognized by the tax authorities.
Legal compliant archiving
VAT recovery

VAT Recovery

Maximize your VAT recovery on expense reports

  • Automatic identification of reclaimable VAT
    Accurate analysis of receipts to separate deductible VAT from business expenses.
  • Compliance with tax regulations
    Strict application of rules and conditions specific to VAT recovery.
  • Optimized accounting integration
    Direct inclusion of reclaimable VAT amounts in your accounting exports for reliable and simplified tracking.
VAT Recovery
Export in accounting with N2F integrations

Accounting Export

Easily integrate your data into your financial tools

  • Compatible with over 300 software solutions
    Exports to major ERPs, accounting, and payroll software
  • Automated multi-format exports
    Generate SEPA files, analytical exports, or REST APIs based on your needs
  • Simplified imports and synchronization
    Integrate analytical dimensions, users, and other external data
  • Secure connection
    SSO authentication, dedicated API, and GDPR compliance ensured
Accounting export
Analyse and reporting

Reporting and Analytics

Track your expenses and manage with precision

  • Custom reports by role
    View data by employee, team, or department based on assigned permissions
  • Tailored exports
    Generate PDF, Excel, or CSV files based on your analysis criteria
  • Available BI connectors
    Integrate data into your Business Intelligence tools via API
  • Real-time budget tracking
    Monitor spending trends and anticipate variances
Reporting
International expense

International and Multi-Currency

Deploy N2F in a global environment

  • Integrated multi-currency and multi-language support
    Manage over 170 currencies and 11 languages with no complex setup
  • Unified expense policy
    Standardize your internal rules while respecting local specifics
  • Automatic currency conversion
    Apply up-to-date exchange rates to every expense
  • Seamless user experience
    Provide a clear and intuitive interface to all your employees, wherever they are
International management

Declarant, manager, accountant — say goodbye to wasted time on expense reports

With N2F, everyone wins

Employees

No more tedious end-of-month data entry: submit your expense reports in seconds as you go.

Never lose an expense again — just snap a photo, and N2F fills in all the details automatically.

Managers

Identify and reduce unjustified expenses.

Easily manage billable expenses to your clients.

Receive instant alerts…

Accountants

Stop wasting time recalculating recoverable taxes.

Automatically import expense reports into your accounting system.

No more policing…

Executives

Free your employees from the hassle of managing expense reports.

Reduce fraudulent expenses.

Save money…

    Customer testimonials

    Our clients save time with N2F

    “N2F is incredibly fast! Don’t even mention Excel to me anymore.”

    Claudine Coudene

    Expense Report Manager, France

    Claudine Coudene

    “Employees who use the solution are convinced. In addition, the professionalism of the consultants is a real asset!”

    Sophie Ramel

    Head of Accounting and Consolidation

    Sophie Ramel

    “N2F is a tool that helps you grow, stay simple, and keep costs low.”

    Vincent Mona

    CFO

    Vincent Mona

      Book your personalized demo

      A solution built for all organizations: experience the efficiency of N2F for your teams and accounting.

      No commitment • Fast • Tailored to your specific needs

      Expense reports

      N2F Resources

      Expert guides

      How to choose an expense report solution?

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      How to choose an expense report solution?
      Product videos

      N2F Expense management

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      N2F Expense management

      N2F Blog

      Our top articles

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      N2F latest news

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      The all-in-one solution for managing your expenses

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