Customer Case Study

JL Bourg chose N2F to manage its expense reports

JL Bourg is one of the most innovative basketball clubs in France. It offers a high-quality structure, both on the sports side and on the administrative side. Many athletes praise its structure, its organization and its state-of-the-art facilities.

Industry: Sports club
Founded in 1937
Presence: Europe
Activities: Sports

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The challenge

Always looking to innovate, JL Bourg does not invest only in sports. It chose to adopt N2F to simplify expense report management for its employees.

“The volume of expense reports varies with our sports activity. It is lower during the summer, but as soon as the season starts, we can reach around fifty expense reports a month.”

Caroline Lacour, Accounting Department

Before N2F

JL Bourg’s accounting department is run by a single person, working closely with the club’s accounting firm. The number of expense reports depends directly on sports activity: it stays limited during the summer, but can reach around fifty a month once the season starts.

“Before we adopted N2F, each employee filled in an Excel spreadsheet with their expenses, so that the data could be entered afterwards. Naturally, it took a lot of time to fill in the spreadsheet and then to enter the information into the accounting system. ”

Caroline Lacour

Why N2F?

The solution had to meet certain needs:

Ease of use
Able to save time
Easy transfer to accounting

“More and more employees needed to make business expenses, whether with a company or a personal payment method. So we were looking for an easy-to-use tool that could save us time.

What convinced us about N2F was first its ease of use, but also how easy it is to transfer data to accounting. ”

Caroline Lacour

Expense report management with N2F

For end users

“Today, there are 14 of us using the solution. With N2F, we no longer need to enter expenses one by one. ”

Now, everyone handles their own expenses independently through N2F. Each user just needs to take a photo of the receipt. The information is pre-filled, and all that is left is to check that the amounts are correct (e.g., the total including tax) and submit the report. ”

Caroline Lacour

For accounting

“On my side, once the expense report is approved, all I have to do is export the accounting entries to import them into the accounting software. ”

The time savings are significant. I would say that managing expense reports takes me less than an hour a week.

Caroline Lacour

“We have been using the software for several years now, so the setup is well established. Today, our process for approval and transfer into our accounting software runs smoothly. ”

JL Bourg’s opinion

For end users

“My colleagues are happy with the benefits N2F has brought, and I have had no negative feedback about using it. For some of them, I did not even need to show them how it works. They got the hang of the software on their own, because it is quite intuitive.”

Caroline Lacour

For accounting

As far as I am concerned, the tool is well suited to how we use it, and it is very functional. You need to take the time to set it up properly from the start so that it fits your internal processes. That makes things even simpler afterwards. As for the services, I find the support team responsive and helpful with advice.

Caroline Lacour