Young business woman filling forms for expense claims

What are expense claims?

Do you frequently reimburse employees for business expenses paid on personal cards? It’s not uncommon for employees to grab lunch with a client, travel to meetings, and purchase company supplies using personal funds.

Reimbursing these expense claims isn’t always as clear-cut and streamlined as business owners would like. In fact, the threat of fraudulent expense claims poses a serious concern, as a recent study uncovered that nearly 1 in 4 employees have committed expense fraud.

Bolstering your expense claim function relies on understanding the basics, like how expense reports work, the associated challenges, and how to implement an efficient claim process. This is exactly what we’re going to cover in this article. Let’s dive in!

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Financial risk management: Optimize your business management

Tiffanie Laurent

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Financial risk management requires rigor and anticipation. As CFOs know, every grain of sand in the machinery has a cost, with varying degrees of impact on operations. Risk management is therefore a strategic challenge, particularly in a tense economic and geopolitical climate.

How can you limit the impact of internal or external factors and preserve your company’s financial equilibrium? Sound risk management involves identifying the main threats and defining an effective prevention policy.

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Woman with an orange sweater, looking at her phone and holding a credit card

How to manage corporate cards – the ultimate checklist

Tiffanie Laurent

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Corporate cards are a means of payment for employees’ (strictly) professional expenses. Linked to the company’s bank account, there are several types and names: prepaid card, business payment card, or pro card.

Unlike traditional expense reimbursement systems, corporate cards offer a number of advantages to help optimize business expense management. For example, employees no longer need to advance personal funds, which could have posed financial problems for them in the past. The cards also streamline the accounting reporting process.

However, companies that use these cards will need to pay attention to security and control issues.

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Young man on a business trip, with his phone in his hand and an orange jacket

Travel request and expense reports: which reimbursement process to set up?

Tiffanie Laurent

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From local customer meetings to international business trips, all companies need to manage their employees’ business trips. When employees go on a business trip, they are sometimes required to make a travel request, or agree a travel request with their employer. But what is the point of this mission order? How can you optimize the resulting reimbursement process? Find out everything you need to know about mission orders.

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Expense report management: 5 good reasons for choosing a smartphone app

Tiffanie Laurent

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In companies, expense reports are still generally managed in Excel. But spreadsheets are not very intuitive tools and are not really intended for collaborative work. This often leads to delays, errors, and omissions. The solution? Move to paperless processes with powerful expense management software! We focus on five major advantages of the N2F solution for companies today.

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CFOs: how much do your employees’ expenses actually cost you?

Tiffanie Laurent

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The real cost of managing expenses is often underestimated. Paper-based expense reports are still widely used by many companies. Processing errors can accumulate, not to mention the risk of losing receipts…

Poor expense management can cost companies thousands of euros per year! However, there are now simple and efficient solutions to optimize expense report management. The N2F expense report management application helps companies to significantly reduce the cost of processing employee expense reports. Find out how it works…

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Covid-19: How to control your expenses in times of crisis

Tiffanie Laurent

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Controlling expenses is a crucial issue for companies, now more than ever. The Covid-19 crisis has put a strain on the financial stability of many businesses. The need to reorganize work and the various constraints linked to managing the crisis have generated unexpected additional expenses. The question is how to better control business expenses and how to save time on repetitive tasks. Here are four steps to take to effectively reduce costs and deal with temporary or permanent economic difficulties.

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Service companies: re-invoicing your employees’ professional expenses

Tiffanie Laurent

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To re-invoice professional expenses, it is essential to keep detailed accounting records to be able to track the professional expenses incurred, their amount, their nature, and the applicable VAT rate.

To help professionals in this task, the N2F expense report management application can be used to generate expense reports in order to avoid any errors or delays in managing the re-invoicing of professional expenses.

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Accounting departments are more efficient with expense report software

Tiffanie Laurent

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A real headache for companies of all sizes and sectors, managing expense reports is a time-consuming activity that is particularly prone to errors and inaccuracies. So, how can you free yourself from the task?

Driven by digital technology, new solutions to make life easier for accounting departments have emerged in recent years. The result: a clear time saving thanks to the optimized and efficient processing of expense reports. A real revolution within the company, both for managers and employees!

In this article, discover four good reasons to opt for expense management software.

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Archives :

What are expense claims?

Financial risk management: Optimize your business management

How to manage corporate cards – the ultimate checklist

Travel request and expense reports: which reimbursement process to set up?

Expense report management: 5 good reasons for choosing a smartphone app

CFOs: how much do your employees’ expenses actually cost you?

Covid-19: How to control your expenses in times of crisis

Service companies: re-invoicing your employees’ professional expenses

Accounting departments are more efficient with expense report software