{"id":730,"date":"2020-07-20T09:17:31","date_gmt":"2020-07-20T07:17:31","guid":{"rendered":"http:\/\/loki.cmre.fr:8002\/?p=730"},"modified":"2024-02-27T09:39:56","modified_gmt":"2024-02-27T08:39:56","slug":"which-approval-workflow-to-implement-for-your-expense-report-management","status":"publish","type":"post","link":"https:\/\/www.n2f.com\/blog\/en\/which-approval-workflow-to-implement-for-your-expense-report-management\/","title":{"rendered":"Which approval workflow to implement for your expense report management?"},"content":{"rendered":"\n

Regardless of the business sector and the technologies in place in the company, the advance payment of business expenses remains commonplace. Transport, meals, accommodation, etc., employees incur expenses in their work for the company, particularly during client meetings and other business trips. It is the company\u2019s responsibility to reimburse these expenses. In this context, it is difficult to escape expense report management<\/strong>. To ensure reliability and save time, it is essential to set up an efficient process for approving expense reports. Find out how N2F\u2019s software for expense report management solves these major problems, and more\u2026<\/p>\n\n\n\n\n\n\n\n

Expense report management: a clear reimbursement policy<\/h2>\n\n\n\n

An expense report template must provide factually accurate information, particularly in the event of an audit. Make sure you use your expense report template correctly by following all the following tips.<\/p>\n\n\n\n

First step for optimizing your expense report approval process: implement a clear reimbursement policy<\/strong>. The CFO, on the employer\u2019s behalf, must establish and inform employees of the rules relating to the reimbursement of expenses. There are two issues to be addressed:<\/p>\n\n\n\n

  1. Identify the categories of reimbursable business expenses<\/strong>. All expenses incurred by the employee in the performance of his or her duties may be included in an expense report. These include: transport costs, meals, accommodation costs, mileage costs if the employee uses his or her personal vehicle, documentation purchases, teleworking costs, etc.<\/li>
  2. Define the terms and conditions for reimbursing business expenses<\/strong>. The employer determines whether to reimburse expenses on an actual or flat-rate basis. Note that some expenses cannot be reimbursed on a flat-rate basis, in which case reimbursement of actual expenses is compulsory.<\/li><\/ol>\n\n\n\n

    Defining a rigorous policy for reimbursing business expenses helps to avoid unpleasant surprises<\/strong>, to control costs, and to provide employees with a responsive system. This makes it easier to manage expense reports, when they are prepared in accordance with company policy.<\/p>\n\n\n\n

    Expense report management: an optimized validation process<\/h2>\n\n\n\n

    Second step for optimizing your expense report management: implement a fast and reliable validation process<\/strong>. This process includes several distinct steps:<\/p>\n\n\n\n