{"id":19039,"date":"2024-12-26T10:40:10","date_gmt":"2024-12-26T09:40:10","guid":{"rendered":"https:\/\/www.n2f.com\/blog\/?p=19039"},"modified":"2026-02-26T14:51:28","modified_gmt":"2026-02-26T13:51:28","slug":"5-best-expense-tracking-apps-for-small-businesses","status":"publish","type":"post","link":"https:\/\/www.n2f.com\/blog\/en\/5-best-expense-tracking-apps-for-small-businesses\/","title":{"rendered":"5 Best Expense Tracking Apps for Small Businesses"},"content":{"rendered":"\n<p>Do you find yourself spending hours sorting through employee reimbursements? How about wanting to improve controls surrounding spending? Expense tracking is a fundamental component of every business, controlling where your money is being spent, maintaining compliance with regulatory agencies, and ensuring that proper fraud protocols are in place.<\/p>\n\n\n\n<!--more-->\n\n\n\n<p>Unfortunately, maintaining an effective and efficient expense management function isn\u2019t always easy, especially if you are still completing processes manually. From spending hours recording transactions to making undetected mistakes, many of the challenges of expense tracking can be overcome with the right software program.<\/p>\n\n\n\n<p>In this article, we\u2019ll outline the best expense tracking apps for small businesses. These companies were selected based on their features, benefits, and pricing, making them ideal solutions for small to medium-sized businesses. Here\u2019s a short list of the companies we\u2019ll cover:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Expensify<\/li>\n\n\n\n<li>N2F<\/li>\n\n\n\n<li>QuickBooks Online<\/li>\n\n\n\n<li>Zoho Expense<\/li>\n\n\n\n<li>Wave<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Key Criteria for Choosing an Expense Tracking App<\/h2>\n\n\n\n<p>Before we get into the features and pricing of specific small business expense management tools, let\u2019s first define what you\u2019re looking for when choosing a program. Here are some essential features to evaluate when searching for apps for managing business expenses:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Ease of Use<\/strong> \u2013 The software program you choose should be easy to use, both for you and your team members.<\/li>\n\n\n\n<li><strong>Receipt Scanning and Categorization<\/strong> \u2013 Many regulators require tangible proof of expenses in the event of an audit. As a result, your expense management tracking app should have the ability to upload and categorize receipts and invoices.<\/li>\n\n\n\n<li><strong>Integration with Accounting Software<\/strong> \u2013 Expense tracking apps are a niche software program and don\u2019t contain all of the capabilities of general <a href=\"https:\/\/www.n2f.com\/blog\/en\/top-accounting-software-in-the-uk-and-how-to-choose\/\" target=\"_blank\" rel=\"noreferrer noopener\">accounting software<\/a>. This means that you will most likely have a main program that houses all of your other financial information. Your expense tracking app should be able to integrate with your accounting software.<\/li>\n\n\n\n<li><strong>Reporting and Analytics<\/strong> \u2013 Tracking spending habits relies on reviewing reports and analytics. The right expense tracking software program will have a plethora of reporting and analytics capabilities, adding transparency to your expenses.<\/li>\n\n\n\n<li><strong>Cost-Effectiveness<\/strong> \u2013 Choosing budget-friendly expense trackers is important. After all, one of your main reasons for utilizing expense management software is cost control. However, don\u2019t always choose the cheapest option. Instead, choose the program that offers you the most value in relation to price.<\/li>\n<\/ul>\n\n\n\n<p>The five following expense tracking apps were selected based on these criteria.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The 5 Best Expense Tracking Apps for Small Businesses<\/h2>\n\n\n\n<p>Now that we\u2019ve outlined important criteria to keep in mind, let\u2019s go through the five best expense tracking apps for small businesses. Remember, this expense tracking software comparison contains the five companies we believe are the best. Every organization will have different goals and priorities, making it important to evaluate each program in relation to your company\u2019s needs.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Expensify:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Overview<\/em>: App geared toward employee travel and expense reimbursements.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Features<\/em>: Receipt scanning, mileage and GPS tracking, automatic credit card importing, travel management.<\/li>\n\n\n\n<li><em style=\"color: initial;\">Best For<\/em><span style=\"color: initial;\">: Small businesses wanting to reimburse employees.<\/span><\/li>\n\n\n\n<li><em style=\"color: initial;\">Pricing<\/em><span style=\"color: initial;\">: Starts at $5\/month per member.<\/span><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">N2F<span style=\"color: initial;\">: <\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em style=\"color: initial;\">Overview<\/em><span style=\"color: initial;\">: User-friendly app designed for small and mid-sized businesses.<\/span><\/li>\n\n\n\n<li><em style=\"color: initial;\">Features<\/em><span style=\"color: initial;\">: OCR-powered receipt scanning, mileage tracking, customizable reports.<\/span><\/li>\n\n\n\n<li><em style=\"color: initial;\">Best For<\/em><span style=\"color: initial;\">: Teams seeking an affordable, scalable solution.<\/span><\/li>\n\n\n\n<li><em><a href=\"https:\/\/www.n2f.com\/en\/prices\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pricing<\/a>: <\/em>Starts at $4,53\/month, with a free 20 days trial.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"540\" src=\"https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2024\/04\/EN-Resto-Main.png?resize=720%2C540&#038;ssl=1\" loading=\"lazy\" alt=\"Phone with N2F app open on the expense report automatically done\" class=\"wp-image-18190\" style=\"width:529px;height:auto\" srcset=\"https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2024\/04\/EN-Resto-Main.png?resize=1024%2C768&amp;ssl=1 1024w, https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2024\/04\/EN-Resto-Main.png?resize=300%2C225&amp;ssl=1 300w, https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2024\/04\/EN-Resto-Main.png?resize=768%2C576&amp;ssl=1 768w, https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2024\/04\/EN-Resto-Main.png?resize=1536%2C1152&amp;ssl=1 1536w, https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2024\/04\/EN-Resto-Main.png?resize=2048%2C1536&amp;ssl=1 2048w, https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2024\/04\/EN-Resto-Main.png?w=1440&amp;ssl=1 1440w, https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2024\/04\/EN-Resto-Main.png?w=2160&amp;ssl=1 2160w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">QuickBooks Online: <\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Overview<\/em>: Scalable accounting software designed for growing teams.<\/li>\n\n\n\n<li><em>Features<\/em>: Receipt scanning, mileage tracking, customizable reports, budget comparisons.<\/li>\n\n\n\n<li><em style=\"color: initial;\">Best For<\/em><span style=\"color: initial;\">: Small to mid-sized businesses looking for an all-in-one program.<\/span><\/li>\n\n\n\n<li><em>Pricing<\/em>: Starts at $35\/month.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Zoho Expense: <\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Overview<\/em>: Cloud-based program for tracking employee reimbursements and per diems.<\/li>\n\n\n\n<li><em>Features<\/em>: Mileage tracking, project billing, integrative dashboard.<\/li>\n\n\n\n<li><em style=\"color: initial;\">Best For<\/em><span style=\"color: initial;\">: Businesses using Zoho Books and looking for more robust expense tracking features.<\/span><\/li>\n\n\n\n<li><em>Pricing<\/em>: Free use of limited features. Other plans start at $4\/month per user.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Wave: <\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Overview<\/em>: Mobile and online program for businesses looking to reimburse employees and initiate online payments.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Features<\/em>: Invoicing, mobile receipts, payroll processing, electronic payments.<\/li>\n\n\n\n<li><em style=\"color: initial;\">Best For<\/em><span style=\"color: initial;\">: Small to medium-sized businesses looking for basic expense management.<\/span><\/li>\n\n\n\n<li><em style=\"color: initial;\">Pricing<\/em><span style=\"color: initial;\">: Starts at $16\/month. \u00a0<\/span>\u00a0<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Benefits of Using Expense Tracking Apps<\/h2>\n\n\n\n<p>Expense tracking apps do more than just streamline employee reimbursements. For one, they improve efficiency and accuracy in financial reporting. You have full transparency into your expenses, helping you understand where your team is spending and what adjustments might be needed. These insights lead to more strategic decision-making and allow you to reach your financial goals with more ease.<\/p>\n\n\n\n<p>Additionally, <a href=\"https:\/\/www.n2f.com\/blog\/en\/why-your-business-needs-an-expense-management-app\/\">expense tracking apps<\/a> improve compliance with tax regulations. Certain criteria must be met for employee reimbursements to be non-taxable to employees and deductible by your company. An expense tracking program ensures that you have all of the required documentation, maximizing compliance.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-white-color has-luminous-vivid-amber-to-luminous-vivid-orange-gradient-background has-text-color has-background has-link-color wp-element-button\" href=\"https:\/\/www.n2f.com\/blog\/en\/entrepreneur-101-understanding-business-expenses-and-accounting-basics\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Read also: <\/strong>Entrepreneur 101 &#8211; Understanding business expenses and accouting basics<\/a><\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\">How to Choose the Right App for Your Business<\/h3>\n\n\n\n<p>When making your expense tracking app selection, ensure it meets your business\u2019s needs. For example, if you need a program that has <a href=\"https:\/\/www.n2f.com\/en\/expense-report\/#mobileapp-ocr\" target=\"_blank\" rel=\"noreferrer noopener\">OCR receipt capture<\/a> to improve documentation compliance, an expense tracking app that doesn\u2019t offer this wouldn\u2019t be a good fit. Your small business expense management tools should house all of the core features you need. You don\u2019t want to be using numerous programs.<\/p>\n\n\n\n<p>Moreover, many expense tracking apps offer <a href=\"https:\/\/www.n2f.com\/en\/free-trial\/?utm_source=blog\" target=\"_blank\" rel=\"noreferrer noopener\">free trials<\/a> to test usability. Take advantage of these offerings to see if the app is the right fit for your business. If the program isn\u2019t user-friendly, doesn\u2019t have the key features you need, and is too expensive, you may need to continue your search.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Conclusion<\/h3>\n\n\n\n<p>Investing in an app to manage business expenses is important, especially as these programs can overhaul your inefficient and outdated procedures of manual reimbursements and expense tracking. Even better, a robust program can optimize your financial workflows and add much-needed transparency to your expenses.<\/p>\n\n\n\n<p>There\u2019s no one-size-fits-all approach when it comes to selecting the right expense-tracking app for your business, which is why it\u2019s important to shop around and take advantage of free trials. Try a free demo of <a href=\"https:\/\/www.n2f.com\/en\/expense-report\/\">N2F<\/a> to streamline your business finances!<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\" style=\"font-style:normal;font-weight:800\"><a class=\"wp-block-button__link has-white-color has-luminous-vivid-amber-to-luminous-vivid-orange-gradient-background has-text-color has-background has-link-color wp-element-button\" href=\"https:\/\/www.n2f.com\/en\/free-trial\/?utm_source=blog\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Expense report software designed for small businesses and SMES. <\/strong><br>Try it for free!<\/a><\/div>\n<\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Do you find yourself spending hours sorting through employee reimbursements? How about wanting to improve controls surrounding spending? Expense tracking is a fundamental component of&#8230;<\/p>\n","protected":false},"author":11,"featured_media":17447,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[867],"tags":[664,196],"ppma_author":[858],"class_list":["post-19039","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting","tag-business-expenses","tag-mobile-app-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>5 Best Expense Tracking Apps for Small Businesses - Blog N2F.com<\/title>\n<meta name=\"description\" content=\"Discover the 5 best expense tracking apps and manage yoru small business&#039; finances now!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.n2f.com\/blog\/en\/5-best-expense-tracking-apps-for-small-businesses\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 Best Expense Tracking Apps for Small Businesses\" \/>\n<meta property=\"og:description\" content=\"Discover the 5 best expense tracking apps and manage yoru small business&#039; finances now!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.n2f.com\/blog\/en\/5-best-expense-tracking-apps-for-small-businesses\/\" \/>\n<meta property=\"og:site_name\" content=\"Blog N2F.com\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/fr-fr.facebook.com\/N2F.NoteDeFrais\/\" \/>\n<meta property=\"article:published_time\" content=\"2024-12-26T09:40:10+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-02-26T13:51:28+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.n2f.com\/blog\/wp-content\/uploads\/2021\/06\/people-lifestyle-travel-tourism-and-modern-tech-2021-08-31-05-29-48-utc-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1440\" \/>\n\t<meta property=\"og:image:height\" content=\"960\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Louise Mulatier\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@n2f_notedefrais\" \/>\n<meta name=\"twitter:site\" content=\"@n2f_notedefrais\" \/>\n<meta name=\"twitter:label1\" content=\"\u00c9crit par\" \/>\n\t<meta name=\"twitter:data1\" content=\"Louise Mulatier\" \/>\n\t<meta name=\"twitter:label2\" content=\"Dur\u00e9e de lecture estim\u00e9e\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"5 Best Expense Tracking Apps for Small Businesses - 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