{"id":15835,"date":"2021-06-22T14:14:34","date_gmt":"2021-06-22T12:14:34","guid":{"rendered":"http:\/\/loki.cmre.fr:8002\/?p=15835"},"modified":"2021-06-22T14:15:07","modified_gmt":"2021-06-22T12:15:07","slug":"the-checklist-of-essential-features-for-an-expense-report-application","status":"publish","type":"post","link":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/","title":{"rendered":"The checklist of essential features for an expense report application"},"content":{"rendered":"\n

Business growth, increased mobility, international markets, optimizing administrative processes… whatever your company\u2019s needs, five functionalities, linked to flexibility, immediacy, and productivity, are essential when choosing an expense management application. To select the best solution, follow the guide!<\/p>\n\n\n\n\n\n\n\n

1) Automatic and intelligent entry of business expenses<\/strong><\/h2>\n\n\n\n

This functionality eliminates all manual intervention. The expense report application must be equipped with an intelligent character recognition system, connected to your accounting and payroll software. The tool scans the typical invoice elements \u2013 type and amount of the service, VAT, means of payment, issuer \u2013 and automatically fills in the expense report fields. Say goodbye to errors arising from multiple entries and tedious repetition, and instead enjoy considerable time savings. In fact, since the time spent on expense reports can be reduced by a factor of four, priority can be given to tasks with high added value and to increasing productivity!<\/p>\n\n\n\n

2) Automatic currency conversion<\/strong><\/h2>\n\n\n\n

The automatic management of changing regulations, such as exchange rates, should be your second requirement when choosing an expense report application. Depending on the dates, frequency, and diversity of countries visited, the volume of manual conversions can reach considerable proportions… every month! A software tool that automatically updates the exchange rate in function of the transaction date reduces the workload of the departments involved, and brings real peace of mind to employees. Once again, it\u2019s a question of saving time and improving efficiency within the company.<\/p>\n\n\n\n

3) Legal archiving<\/strong><\/h2>\n\n\n\n

The digital archiving of expense reports has been legal since July 1, 2019… provided that it guarantees the permanence and security of the data. To this end, the stored documents must be authentic, identical to the original, and intelligible. An expense report application that manages all of these obligations will provide centralized data that is accessible online in real time, and that is perfectly traceable, regardless of its volume. Working methods are more fluid, which also helps to reduce costs, 3% of which are related to paper storage. A must have!<\/p>\n\n\n\n

4) Mobile expense report applications<\/strong><\/h2>\n\n\n\n

Automatic invoice entry only makes sense if employees can photograph and send their receipts via their smartphone as and when the expenses are incurred. The mobile expense report application automates the various validation flows, so there is no need to wait for employees to return from their trip before starting the process. Managers control and validate all expense reports on the application, gaining visibility and speed. The workload of the accounting department is also reduced, meaning that employees are reimbursed more quickly!<\/p>\n\n\n\n

5) Automatic updates<\/strong><\/h2>\n\n\n\n

In addition to currency updates, the expense report tool must also take into account updates to the various VAT rates and mileage allowances and apply them automatically to the expense reports. This substantially reduces the risks inherent in manual management \u2013 errors and costs due to multiple entries, approximations stemming from difficulties estimating VAT, and misconduct. Any anomalies or suspicious expense reports are automatically detected and reported, optimizing the management of the company\u2019s business expenses.<\/p>\n\n\n\n

The N2F expense report management application is a complete solution that fully meets these five essential functionalities as well as their technological requirements. Intuitive, scalable, and equipped with intelligent functions \u2013 including the fastest smart scan on the market \u2013 N2F combines web and mobile functionalities to adapt to the uses of each of your employees, and to the needs of your company. The process of entering, controlling, and validating your expense reports is simplified and accelerated; your data are centralized and secure; finally, your processes are standardized and completely reliable.<\/p>\n","protected":false},"excerpt":{"rendered":"

Business growth, increased mobility, international markets, optimizing administrative processes… whatever your company\u2019s needs, five functionalities, linked to flexibility, immediacy, and productivity, are essential when choosing…<\/p>\n","protected":false},"author":2,"featured_media":1203,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[244,236],"tags":[198,214],"ppma_author":[710],"class_list":["post-15835","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-travel-expenses-report","category-travel-expenses-report-accounting","tag-advices","tag-expense-report"],"acf":[],"yoast_head":"\nThe checklist of essential features for an expense report application The checklist of essential features for an expense report application<\/title>\n<meta name=\"description\" content=\"Business growth, increased mobility, international markets, optimizing administrative processes... whatever your company\u2019s needs, five functionalities, linked to flexibility, immediacy, and productivity, are essential when choosing an expense management application. To select the best solution, follow the guide!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The checklist of essential features for an expense report application\" \/>\n<meta property=\"og:description\" content=\"Business growth, increased mobility, international markets, optimizing administrative processes... whatever your company\u2019s needs, five functionalities, linked to flexibility, immediacy, and productivity, are essential when choosing an expense management application. To select the best solution, follow the guide!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/\" \/>\n<meta property=\"og:site_name\" content=\"Blog N2F.com\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/fr-fr.facebook.com\/N2F.NoteDeFrais\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-06-22T12:14:34+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-06-22T12:15:07+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.n2f.com\/blog\/wp-content\/uploads\/2021\/02\/checklist-note-de-frais.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1000\" \/>\n\t<meta property=\"og:image:height\" content=\"667\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Nicolas Dubouloz\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@n2f_notedefrais\" \/>\n<meta name=\"twitter:site\" content=\"@n2f_notedefrais\" \/>\n<meta name=\"twitter:label1\" content=\"\u00c9crit par\" \/>\n\t<meta name=\"twitter:data1\" content=\"Nicolas Dubouloz\" \/>\n\t<meta name=\"twitter:label2\" content=\"Dur\u00e9e de lecture estim\u00e9e\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"The checklist of essential features for an expense report application The checklist of essential features for an expense report application","description":"Business growth, increased mobility, international markets, optimizing administrative processes... whatever your company\u2019s needs, five functionalities, linked to flexibility, immediacy, and productivity, are essential when choosing an expense management application. To select the best solution, follow the guide!","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/","og_locale":"fr_FR","og_type":"article","og_title":"The checklist of essential features for an expense report application","og_description":"Business growth, increased mobility, international markets, optimizing administrative processes... whatever your company\u2019s needs, five functionalities, linked to flexibility, immediacy, and productivity, are essential when choosing an expense management application. To select the best solution, follow the guide!","og_url":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/","og_site_name":"Blog N2F.com","article_publisher":"https:\/\/fr-fr.facebook.com\/N2F.NoteDeFrais\/","article_published_time":"2021-06-22T12:14:34+00:00","article_modified_time":"2021-06-22T12:15:07+00:00","og_image":[{"width":1000,"height":667,"url":"https:\/\/www.n2f.com\/blog\/wp-content\/uploads\/2021\/02\/checklist-note-de-frais.jpg","type":"image\/jpeg"}],"author":"Nicolas Dubouloz","twitter_card":"summary_large_image","twitter_creator":"@n2f_notedefrais","twitter_site":"@n2f_notedefrais","twitter_misc":{"\u00c9crit par":"Nicolas Dubouloz","Dur\u00e9e de lecture estim\u00e9e":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/#article","isPartOf":{"@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/"},"author":{"name":"Nicolas Dubouloz","@id":"https:\/\/www.n2f.com\/blog\/#\/schema\/person\/355449a1fbc17716f35cd71a41f13201"},"headline":"The checklist of essential features for an expense report application","datePublished":"2021-06-22T12:14:34+00:00","dateModified":"2021-06-22T12:15:07+00:00","mainEntityOfPage":{"@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/"},"wordCount":589,"commentCount":0,"image":{"@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/#primaryimage"},"thumbnailUrl":"https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2021\/02\/checklist-note-de-frais.jpg?fit=1000%2C667&ssl=1&wsr","keywords":["Advices","Expense report"],"articleSection":["Travel expenses report","Travel expenses report accounting"],"inLanguage":"fr-FR","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/","url":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/","name":"The checklist of essential features for an expense report application The checklist of essential features for an expense report application","isPartOf":{"@id":"https:\/\/www.n2f.com\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/#primaryimage"},"image":{"@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/#primaryimage"},"thumbnailUrl":"https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2021\/02\/checklist-note-de-frais.jpg?fit=1000%2C667&ssl=1&wsr","datePublished":"2021-06-22T12:14:34+00:00","dateModified":"2021-06-22T12:15:07+00:00","author":{"@id":"https:\/\/www.n2f.com\/blog\/#\/schema\/person\/355449a1fbc17716f35cd71a41f13201"},"description":"Business growth, increased mobility, international markets, optimizing administrative processes... whatever your company\u2019s needs, five functionalities, linked to flexibility, immediacy, and productivity, are essential when choosing an expense management application. To select the best solution, follow the guide!","breadcrumb":{"@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/#breadcrumb"},"inLanguage":"fr-FR","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/"]}]},{"@type":"ImageObject","inLanguage":"fr-FR","@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/#primaryimage","url":"https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2021\/02\/checklist-note-de-frais.jpg?fit=1000%2C667&ssl=1&wsr","contentUrl":"https:\/\/i0.wp.com\/www.n2f.com\/blog\/wp-content\/uploads\/2021\/02\/checklist-note-de-frais.jpg?fit=1000%2C667&ssl=1&wsr","width":1000,"height":667},{"@type":"BreadcrumbList","@id":"https:\/\/www.n2f.com\/blog\/en\/the-checklist-of-essential-features-for-an-expense-report-application\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Start","item":"https:\/\/www.n2f.com\/blog\/"},{"@type":"ListItem","position":2,"name":"Travel expenses report accounting","item":"https:\/\/www.n2f.com\/blog\/en\/category\/travel-expenses-report-accounting\/"},{"@type":"ListItem","position":3,"name":"The checklist of essential features for an expense report application"}]},{"@type":"WebSite","@id":"https:\/\/www.n2f.com\/blog\/#website","url":"https:\/\/www.n2f.com\/blog\/","name":"Blog N2F","description":"Latest news on expense reports and accounting","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.n2f.com\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"fr-FR"},{"@type":"Person","@id":"https:\/\/www.n2f.com\/blog\/#\/schema\/person\/355449a1fbc17716f35cd71a41f13201","name":"Nicolas Dubouloz","url":"https:\/\/www.n2f.com\/blog\/author\/ndubouloz\/"}]}},"authors":[{"term_id":710,"user_id":2,"is_guest":0,"slug":"ndubouloz","display_name":"Nicolas Dubouloz","avatar_url":{"url":"https:\/\/www.n2f.com\/blog\/wp-content\/uploads\/2018\/06\/cropped-android-chrome-512x512.png?wsr","url2x":"https:\/\/www.n2f.com\/blog\/wp-content\/uploads\/2018\/06\/cropped-android-chrome-512x512.png?wsr"},"0":null,"1":"","2":"","3":"","4":"","5":"","6":"","7":"","8":""}],"_links":{"self":[{"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/posts\/15835","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/comments?post=15835"}],"version-history":[{"count":2,"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/posts\/15835\/revisions"}],"predecessor-version":[{"id":15837,"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/posts\/15835\/revisions\/15837"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/media\/1203"}],"wp:attachment":[{"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/media?parent=15835"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/categories?post=15835"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/tags?post=15835"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.n2f.com\/blog\/wp-json\/wp\/v2\/ppma_author?post=15835"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}